Send it the bill however it arrived
A PDF from the supplier, or a photo of the paper copy taken at the godown. Both go in the same way, which matters because half of them still come as paper.
HomeAI ENTRY
Import purchase from PDF into Tally, without typing the lines.
The supplier bills arrive as PDFs and photos. Somebody sits down at seven in the evening and types them in, one line at a time.
To import purchase from PDF into Tally, photograph the supplier bill or upload the file and the lines are read for you. Item, quantity, rate and GST come off the bill as printed, and each line is matched to your own stock items. You check the draft on screen, and it posts as a purchase voucher.
AI ENTRY
A supplier bill, without the typing
The lines are matched to your own masters
Items are matched to the stock items you already have, the supplier to the ledger you already use, and unit differences between his case and your piece are reconciled rather than creating a duplicate master.
Nothing posts until a person says so
The draft is shown line by line with what it read and what it matched. You correct anything that looks wrong and approve it, so a misread rate never reaches your books quietly.
The purchase side stays current
Because the bills go in as they arrive rather than in a weekend batch, your payables and your purchase register are worth reading on a Tuesday afternoon.
IN DETAIL
What the import actually does
What the app does today, read from the working build. The bold words are the point; the guide has the rest.
What you can send in
- PDF or photo. A supplier bill as a PDF, JPG or PNG up to 5 MB. A big photo is shrunk on the phone first.
- Straight from WhatsApp. Share the file into the app from WhatsApp, Files or Gallery, or scan it with the camera.
- One Imports history. Every attempt of every kind sits in one list, so a bill started on the road is finished at the desk.
It knows what the document is
- Named before it is saved. A short AI step says purchase invoice, sales invoice, order or bank statement, and asks when it is unsure.
- Your GSTIN is the proof. A bill issued under your own GSTIN is a sale. A supplier bill is never mistaken for one.
- Permissions checked twice. Rights are checked again on the detected kind, so nobody imports a purchase by sending it in as an order.
What it reads off the bill
- The whole header. Supplier, GSTIN, invoice number and date, due date, place of supply, taxable total, CGST, SGST, IGST and grand total.
- Every line. Description, HSN, quantity, unit, rate, GST rate and amount. MRP only when it is printed, never worked out.
- Totals rows skipped. Discount, round-off and sub-total rows are left out. Several invoices in one PDF are flagged, not merged.
- Scans still work. A PDF the AI cannot read falls back to a text reader, and the review screen says so.
It checks the bill's own maths
- Three ways, one answer. Totalled from printed amounts, from the rate before tax and from the rate after tax. The one landing on the printed grand total wins.
- Printed IGST wins. A CGST and SGST split between two states is treated as a misread and the GSTINs decide.
- Never a quiet difference. If nothing matches the printed total, a banner says so on review instead of posting the gap.
Matched to your Tally, then checked by you
- Supplier from your ledgers. Suggested from what you have, or created in one tap. The same bill number twice is flagged as a duplicate.
- Items remembered. Map a supplier's wording to your stock item once and the next bill matches on its own.
- Continue says why. Map 3 more items to continue, or a quantity the bill never stated. Nothing is quietly set to 1.
- Posts only on your yes. Edit HSN, quantity, unit, rate or GST on any line, then approve. Only then is it a purchase voucher.
Kept safe
- Reopen any attempt. The original file is kept for 14 days and a stuck job is retried into the same slot, so one bill never becomes two entries.
- Never read twice. The same file for the same company is not read again, and results never cross companies.
- 15 an hour. Up to 15 documents per company per hour, then a short wait.
- Per member, per register. The company needs Document Import switched on, and a member needs create rights on the register the document becomes.
SIDE BY SIDE
How the bill gets into the books
| What you need | Takkada | Other Tally mobile apps |
|---|---|---|
| Entering a purchase bill from a PDF or a photo | Read, matched and posted after review | Not offered, so it is typed |
| Matching to your existing item and party masters | Matched to what you already have | Not applicable |
| When his unit differs from yours | Case against piece reconciled on the line | Corrected by hand afterwards |
| Review before anything posts | Line by line, approved by a person | Not applicable |
| A handwritten order slip | Photographed and turned into a sales order the same way | Typed in |
Checked on 8 August 2026 against the two Tally mobile apps distributors most often weigh against Takkada. We re-check this every fortnight, because their products move.
Import from PDF is part of the Copilot plan, along with bank statement import. It is no longer sold as a separate add-on.
Copilot ₹6,375/year + GST on a 3-year term
See what every plan includesQuestions distributors ask
You catch it before it matters, because nothing posts on its own. The draft is shown line by line with what was read off the bill and what it was matched to, and you approve or correct each line. The entry only becomes a purchase voucher in Tally after a person has said yes to it.
It matches against the masters already in your books rather than creating new ones, including when the supplier writes an item slightly differently from the way you have named it. Where his unit of measure differs from yours, a case against a piece for instance, that is reconciled on the line instead of becoming a second master.
Both work. A PDF emailed by the supplier and a phone photo of the paper copy go in the same way, which matters because a large share of supplier bills in this trade still arrive as paper handed over with the goods. A reasonably flat, readable photo is enough.
Yes. A retailer’s order written on a slip can be photographed and turned into a sales order against the right party and items, which saves the salesman punching it again in the evening. It goes through the same review step, so nothing reaches the books unchecked.
As a purchase voucher in your Tally against the supplier ledger you already use, exactly as though it had been typed there. Your payables, your purchase register and your stock all move with it, and there is no separate place where imported bills live.
See it in 15 minutes.
Decide with a full picture.
Book a demo. We walk through your setup, your Tally version, and exactly what changes for your business.