Most counts happen with the stock summary in hand, so the counter writes what the book already says and the shortage stays hidden. The Physical Stock Count add-on gives each count to one person, keeps the book figure off their screen, and puts every gap in front of you to accept or send back.
Pick a stock group or a subgroup, the godown and the person, and assign the count. Every item in the group goes on the list, zero-stock items too, so the list itself gives nothing away. A count holds up to 500 items, and you cannot assign one to yourself.
The counter sees item names and units with a box for each and types what is on the shelf. They save as they go, the screen shows how many items are left, and anything not on the list goes in a note for you.
While the count is open, the stock of those items is hidden from the counter across Takkada: the item page, stock reports and the billing picker show Being counted. The items can still be billed; only the quantity is hidden.
Book stock is frozen the moment the counter submits. You see book stock, counted, difference and the rate for each item, and anything sold, bought or moved after the count is marked Moved after count, so a sale is not read as a shortage.
Accept a difference, or send just that item back. The counter sees only the items sent back, with empty boxes, so the first number cannot steer the second. The person who counted cannot review or approve their own count.
Before you approve, the app shows the shortage and excess value. Approval makes the stock journal for Tally, shortages out of the godown and extra stock in, at the rates you approved, and sends it through Takkada's Tally connector. Batch-wise items are counted but left out of the journal; adjust those in Tally by batch.
| What you need | Tally with Takkada | Printed sheet and Tally |
|---|---|---|
| Who counts | One person you pick, on their own Takkada login, for one group in one godown. | Whoever has the time, working from a printed stock summary. |
| What the counter sees | Item names and units; the book figure stays off their screen in Takkada. | The book figure, printed next to each item. |
| Stock that moves during the count | Book stock frozen at submit; items sold, bought or moved afterwards are marked Moved after count. | A sale made during counting looks like a shortage. |
| A doubtful figure | That one item goes back to the counter with an empty box. | The whole shelf is counted again, or the figure is let through. |
| Value of each difference | At cost: the godown's FIFO cost, else Tally's closing rate, else a rate you type. | Worked out later by the accountant. |
| The Tally entry | The stock journal made for Tally when you approve: shortages out, extra stock in. | A Physical Stock voucher or a journal typed in at the Tally computer. |
Tally Prime's Physical Stock voucher records the counted quantity and Tally books the gap itself. Takkada makes a Stock Journal for the difference instead, at the rates you approved, and sends it to Tally through Takkada's Tally connector. Batch-wise items are counted but left out of the journal; adjust those in Tally by batch.
Physical Stock Count is an add-on, priced by your partner. Ask them for the add-on price, or message us and we will switch it on for your company.
Momentum ₹3,375/year + GST on a 3-year term
See what every plan includesNo. While the count is open, the counter sees item names and units, and the stock of those items is hidden from them across Takkada, including the item page, stock reports and the billing picker. Takkada cannot hide stock inside Tally itself, so give the count to someone who does not work in Tally.
The items stay on sale; only their quantity is hidden from the counter. Book stock is frozen when the counter submits, and any item sold, bought or moved in that godown after that is marked Moved after count on your review screen, so you can recount it before you approve.
At cost. Each difference takes the godown's FIFO cost, or Tally's closing rate where there is none, or a rate you type, and you can change any rate before you approve. The approve screen shows the total shortage and excess value first.
No. Tally's Physical Stock voucher records the counted quantity; Takkada makes a Stock Journal for the difference instead, the entry accountants already use for stock adjustments, with shortages going out of the godown and extra stock coming in at the rates you approved.
Batch-wise items are counted but left out of the journal, and the review marks them Batch-wise: adjust in Tally. Correct those in Tally by batch. Items that are not batch-wise go through the full count, review and stock journal.
One count is one stock group or subgroup in one godown, up to 500 items, and the same item cannot be on two open counts in the same godown. For a full year-end count, make one count per group and godown and give them to different people.
Yes. You can review and approve on the phone or in the Takkada web app. With the Desktop entry add-on the review opens as a table, where A accepts the highlighted line and R sends it back for a recount.
It is an add-on on top of a Takkada plan, priced by your partner, and it is switched on for each company separately. Ask your partner for the price, or message us on WhatsApp and we will switch it on for your company.
Book a demo. We walk through your setup, your Tally version, and exactly what changes for your business.