A dispatch load for electrical and hardware wholesalers has to cope with long orders and a few missing items on many of them. In Takkada you put the pending sales orders on a van from the Dispatch screen and print a loading sheet whose Load list gives one row per item with the total quantity and the drop numbers it goes to, so the godown picks each item once for the whole van. Long orders run onto continuation drop slips. When the van is back, the person at the godown keys back the lines that did not go, most often with the reason No stock, and those items stay pending on the shop's order. The bill for each shop is then made from what actually left, so an electrician's shop with 46 lines on its order is billed for the 44 it received. The To buy tab shows which items customers are still waiting for.
Why hardware orders are hard to dispatch
An electrical and hardware wholesaler might carry 3,000 items from wire and conduit to MCBs, switches, fasteners and hand tools. A retailer or contractor's order runs to 30–50 lines, many in small quantities, across sizes that look alike on a shelf. Credit runs 30–60 days. Something is usually short: the 6-amp MCB, a particular screw size. Pickers work from a printed order per shop, the same item gets pulled from the same rack six times for six shops, and the missing items are rarely written down where the office will see them before billing.
Pick by item, deliver by shop
Open Dispatch. The Orders tab lists sales orders that still have quantity to send, whether typed into Tally or booked by your salesman through sales orders on mobile. Search a shop or an item, tick the orders for one route and press Add to van.
On the van page add the vehicle and driver, set the drop order by dragging, and print the sheet. Choose the blocks you want. The Load list is the picker's page: one row per item with its unit, the total load and the drops it goes to, plus a tick box. The Load grid puts drops down the side and items across; with many items it continues onto a second column group, so the Load list usually reads better for hardware. Drop slips give the driver one slip per shop with Item, Sent and Received columns, and a long order runs onto continuation slips. Your choice of blocks is remembered for the next van.
Press Van is loaded when it is packed. From then, those order lines have come out of everybody's pending list.
Recording the two missing items
When the van returns, press Key back what went. Lines are pre-filled with the quantity on the van, so for a 46-line order you touch only the two that were short. Set the 6-amp MCB to 0, answer Why short? with No stock. A shop that sent back a box of the wrong switch plates gets Shop refused or Damaged. Save what went out.
Still owed from this load lists those items per shop. They stay pending on the order and turn up for the next van, and the To buy tab adds them to the shortfall by item, so the purchase order you raise there covers what customers are actually waiting for.
Billing from the van
Someone with the Sales Invoice right presses Make invoices. Review invoices shows one invoice per shop at the keyed-back quantity with its voucher type and sales ledger. Untick any shop whose bill should wait and create the rest. The invoices reach Tally when the sync runs on the office computer, and the 44-line bill matches the signed drop slip.
The full flow is in dispatch planning from Tally orders.
Frequently Asked Questions
Q: Will a 98-line order fit on the drop slip?
A: It runs onto continuation slips, each carrying the shop's drop number and name.
Q: Do I have to retype quantities that went in full?
A: No. Lines come pre-filled with the quantity on the van, so you only change the short ones.
Q: Can I export the sheet?
A: Yes. Export the sheet to Excel sits in the van page's More menu.
Q: What if the office billed the van's orders in Tally while it was out?
A: Once those Tally bills have synced, the van shows Already billed in Tally and offers no billing, so the same goods are not billed twice.
Load your next route
WhatsApp us at https://wa.me/919435977777 and we will build a van from your own pending orders.