You make a load sheet for tomorrow's deliveries by totalling pending orders from a 3-day window that includes today, then opening a Load sheet per beat with the per-dealer breakdown. The window is today plus the two days behind it, not a separate tomorrow list. On Tuesday, Saturday's leftover carton sits behind an older pending chip on Today's load. The salesman opens that chip there. A dispatch load sheet is the per-beat breakdown after Dispatch has totalled items across beats into one item list. The salesman opens Today's load for his beat. The godown opens Dispatch, what goes out today, then the Load sheet. On a Guwahati book with five salesmen and about 120 dealers, Station Road, GS Road, Fancy Bazaar, NH-37 and Beltola each get a sheet. Raju sees Station Road. The dispatcher sees all five totals, then Gupta Stores' lines on the Station Road sheet.
Key Highlights
- A dispatch load sheet is the per-beat, per-dealer breakdown of pending orders after Dispatch totals items across beats into one item list
- The salesman opens Today's load for his beat: pending orders from a 3-day window including today. Older pending orders sit behind an older pending chip
- The godown opens Dispatch, what goes out today, then a Load sheet per beat. Station Road shows Gupta Stores' lines. Fancy Bazaar has its own sheet
In This Article
- How do I make a load sheet for tomorrow's deliveries?
- What a dispatch load sheet actually is
- Today's load on the salesman's phone
- Dispatch in the godown, then a Load sheet per beat
- The 3-day window and the older pending chip
- Who opens which screen
- Frequently Asked Questions
How do I make a load sheet for tomorrow's deliveries?
You open Dispatch in the godown and let pending orders from a 3-day window including today total into one item list, then you open a Load sheet per beat. That is the load sheet for what the van should carry. The product does not hold a separate tomorrow list. Tuesday morning's sheet is Sunday's leftover, Monday's booking, and anything already booked for Tuesday.
The owner WhatsApps the godown at 8:50. "Kal ka load nikal, Station Road pehle." What he gets is the 3-day window as of this morning, not a distinct next-day pile. Gupta Stores' carton from Saturday sits behind the older pending chip on Today's load, because Saturday is outside Tuesday's window. Raju opens that chip on Station Road.
Beat-wise sales management is the named lists this sheet is cut from. What a beat is in distribution sales is Station Road as a dealer list. The dispatch load sheet is the pending orders on that list, totalled and then broken down.
What a dispatch load sheet actually is
A load sheet, in this godown, is the paper the loader holds while cartons go onto the Tempo. So many bags of atta, so many crates of oil, so many cartons of biscuits, then the same lines under Gupta Stores, then the next shop on Station Road. A dispatch load sheet is that object on the phone: pending orders across beats totalled into one item list, then a Load sheet per beat with the per-dealer breakdown.
Dispatch is the screen titled for what goes out today. It does not care which salesman booked the line. It cares what has to leave the gate. Five beats, about 120 dealers, one item total. Then Station Road's sheet, GS Road's sheet, Fancy Bazaar, NH-37, Beltola.
The Salesman app for Tally is where the salesman already booked those lines as Sales Orders. Salesman order taking without re-entry is how they got into the books. What field teams actually need from a Tally app in India is this morning at the gate: the pending pile as weight on a van, beat by beat. The dispatch load sheet is that view.
The loader walks the sheet. Gupta Stores on top with its lines. The Tempo fills from the item total so the count at the gate matches the count at the last shop.
Today's load on the salesman's phone
At 9:15 Raju opens Today's load for Station Road. Pending orders from a 3-day window including today. Sunday's leftover, Monday's bookings, Tuesday morning. Gupta Stores is on the list because a pending order still sits inside that window. Shops on Station Road with nothing pending stay on the beat and do not appear here. He can still check in at those shutters. Today's load is the pending pile, not the full dealer list.
That is the salesman's screen. Raju opens Today's load and sees Station Road's pending orders, dealer by dealer, for the window. Fancy Bazaar's oil stays off his list. The owner can still WhatsApp "Gupta Stores pehle." Raju already sees Gupta Stores on Today's load if the order is pending inside three days.
A field order collection app for Tally writes the next booking into the same pending pile. Once Raju saves an order at the counter, it is a Sales Order in Tally and a line the godown will see on the next Dispatch total if it still sits in the window.
Dispatch in the godown, then a Load sheet per beat
The dispatcher opens Dispatch. Pending orders across Station Road, GS Road, Fancy Bazaar, NH-37 and Beltola total into one item list. Forty bags of atta. Twelve crates of oil. The number he loads at the gate. Then he opens the Load sheet for Station Road. Gupta Stores on top with its lines, then the next shop on that beat. Fancy Bazaar has its own sheet. Beltola has its own sheet.
The van is loaded from the totals. The delivery boys work from the per-dealer breakdown. If Station Road and Fancy Bazaar share a Tempo this morning, the item total still tells the loader how many bags leave the gate, and each Load sheet tells him which bags sit against which shutter.
Create beats and assign a salesman is what put Raju on Station Road so Today's load has an owner. The godown's Dispatch does not wait on that assignment. It totals pending orders across beats. A beat with no salesman still has a Load sheet if pending orders sit on its dealers.
Godown on invoices and challans is a later stamp, when the office converts the Sales Order. The dispatch load sheet is earlier. It is what goes out today, before the invoice exists.
The 3-day window and the older pending chip
The window is three days including today. Tuesday morning holds Sunday, Monday, and Tuesday. A carton Gupta Stores booked on Saturday sits behind the older pending chip on Today's load, because Saturday is outside that window. The carton is still pending. It is off the main Today's load list. Raju opens that chip when he wants the older pile on Station Road.
That is the honest answer to tomorrow. There is no distinct next-day bucket. If you want Wednesday's van loaded on Tuesday evening, you are looking at the 3-day window as of Tuesday, which already includes Tuesday's bookings. Wednesday morning the window is Monday, Tuesday, and Wednesday. Sunday drops out of the main list. If Sunday's lines are still pending, they sit behind the older pending chip because they are now outside the window.
The chip lives on Today's load. Raju opens it. That is how a Saturday leftover stays visible without crowding his Tuesday morning list. Dispatch totals the 3-day window across beats, then the Load sheets. Older pending stays on Today's load, behind the chip.
Who opens which screen
The salesman opens Today's load. Raju, Station Road, pending orders from a 3-day window including today, and the older pending chip on that same screen. The godown opens Dispatch, what goes out today, then the Load sheet per beat with the per-dealer breakdown. Those are two doors into the pending pile for the window.
Raju does not total five beats. The dispatcher does not walk Station Road shop by shop unless he has opened that beat's Load sheet. The owner, if he has full access, can open both. At 9:15 the useful split is already the one the market runs: the field looks at his beat, the gate looks at the totals and the sheets.
Five salesmen, about 120 dealers, five Load sheets. Gupta Stores on Station Road. The Tempo leaves when the item total on Dispatch matches what went on the floor.
Frequently Asked Questions
Q: How do I make a load sheet for tomorrow's deliveries?
A: Open Dispatch and let pending orders from a 3-day window including today total into one item list, then open a Load sheet per beat with the per-dealer breakdown. The product totals that window. It does not hold a separate tomorrow list. On Tuesday, Saturday's leftover carton sits behind an older pending chip on Today's load, which the salesman opens.
Q: What is a dispatch load sheet on a distributor's morning?
A: It is the per-beat breakdown after Dispatch has totalled pending orders across beats into one item list. Station Road shows Gupta Stores' lines, then the next shop. Fancy Bazaar has its own sheet. The van loads from the totals. The delivery boys work from the per-dealer list.
Q: Who opens Today's load, and who opens Dispatch?
A: The salesman opens Today's load for his beat. The godown opens Dispatch, what goes out today, and then the Load sheet per beat. Raju sees Station Road. The dispatcher sees all five beats totalled, then each sheet.
Q: What does the older pending chip hold?
A: Pending orders older than the 3-day window including today. Gupta Stores' carton from Saturday sits there on a Tuesday morning. Raju opens the chip on Today's load. It stays visible. It does not crowd the main Today's load list.
Q: Do shops with nothing pending appear on Today's load?
A: No. Shops on Station Road with nothing pending stay on the beat and do not appear on Today's load. Raju can still visit them. Today's load is the pending pile for the 3-day window, not the full dealer list.
Q: Does the Load sheet wait for a salesman to be assigned?
A: Dispatch totals pending orders across beats whether a salesman is assigned or not. A beat with no salesman still has a Load sheet if its dealers have pending orders. Today's load is the salesman's door into that same pile for his beat.
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