Spare parts pricing for auto parts importers gets easier when the container's purchase bill itself resets the price of the parts on it, and that is how AutoParts billing in Takkada works. Once the purchase bill reaches the app, each part on it that qualifies takes its cost from that bill: the money paid per unit after the trade discount, before GST. Your markup for the part's stock group, or its own markup, turns that cost into the selling price. A part on two lines of one bill, 300 pieces at a list of ₹600 less 58% and 100 pieces at a net ₹270, costs ₹256.50, the weighted average of the two lines. At a 35% markup its selling price moves from ₹324.00 to ₹346.28 before GST. If the bill moved any costs, the Purchase price changes screen shows the container as one card, with each part's old and new cost and the parts that moved more than 10% highlighted.
The importer's month
You bring in a container every few weeks, a few hundred part numbers at a time, and resell to wholesalers and large retailers on 30 to 60 days of credit. The supplier's invoice is in foreign currency, the purchase bill in Tally is booked in rupees, and the cost of a bearing can swing several percent from one container to the next with the exchange rate and the supplier's revisions.
The selling price list is where it hurts. Updating hundreds of rows after each container takes a day nobody has, so the list trails the cost by a container or two.
What the container bill does to the cost
The cost of each part comes from its latest purchase bill. The app takes the line amount less the trade discount on the line, divides by the quantity in the item's own unit, and rounds to two decimals. Importers often book at a list rate less a discount, and the cost follows the net figure.
When one bill lands the same part on two lines, the app weighs them by quantity. In the example, 300 pieces at ₹600 less 58% come to ₹75,600 net, the 100 pieces come to ₹27,000, and ₹1,02,600 over 400 pieces gives ₹256.50.
A free sample line does not count as a cost. A line booked in a different unit from the item's own unit is skipped, and if that leaves a part with no usable purchase, it shows No usable cost and bills at its normal price.
About duty and freight
The cost follows the item lines on the purchase bill. Customs duty, freight or clearing booked as separate ledger lines on that bill are not spread into the part's cost. If those charges are a steady share of the container, the simplest place to carry them is your markup.
The Price changes card
Open Settings, Invoices, AutoParts billing, and tap Price changes. Each purchase bill from the last 90 days that moved a cost is one card: bill number and date, the supplier, and a line such as "212 items · 17 moved more than 10%". Inside, the parts with the largest moves come first.
Each row reads like this: Cost 240.00 → 256.50, +6.88%, and the selling price 324.00 → 346.28. A second part going from ₹80.00 to ₹92.00 is a 15% move, so its row is marked Over 10%. The selling prices on this screen use today's markup, as the screen says, so the list tells you what the container does to your price now.
A part bought for the first time has no earlier cost to compare, so it does not appear on this card.
Buying one part from two places
When a part comes from your overseas supplier and, in a pinch, from a local dealer, the local bill can be the latest one. Set the overseas supplier as the preferred supplier for that group or item. The cost then follows that supplier's latest purchase and only falls back to the latest purchase from anyone when that supplier has none.
On the bill
On a sales invoice, quotation or sales order, the part comes in at ₹346.28 before GST. Twenty pieces make ₹6,925.60 taxable, and GST is charged on top at the item's rate. The line keeps the cost and markup it was priced from, so a reopened bill keeps its price. The full set of rules is in the AutoParts billing guide, and the module page is cost-plus pricing for Tally.
Frequently Asked Questions
Q: Does the cost include customs duty?
A: Only if it is inside the item line's amount on the purchase bill. Duty booked as a separate ledger line is not added to the part's cost.
Q: How soon does the price change after a container?
A: After the purchase bill reaches the app from Tally. Bills made before that keep the old price.
Q: What does the Over 10% mark mean?
A: The part's cost moved more than 10% up or down compared with its previous purchase.
Talk to us
WhatsApp us at https://wa.me/919435977777 with one container's purchase bill and we will show you how its parts would reprice.